Career Image Solutions Strategic Recruitment Partnership with a Maryland Non-Profit Organization

Overview Client: A non-profit organization with 50+ employees that provided recruitment for other major non-profits and state government agencies

Challenges: Extended vacancy filling period (65 days to 5 months) Multiple concurrent vacancies (up to 20 at a time) Recruitment inefficiencies affecting organizational operations Service Provided: End-to-end recruitment management, including sourcing, job postings, interviewing, and candidate selection.

Initial Situation The non-profit organization faced significant delays in filling vacancies, with roles remaining unfilled for periods ranging from 65 days to 5 months. This lag in recruitment was impacting their operational efficiency and ability to deliver on their mission. The organization required a strategic partner to streamline their recruitment process, improve candidate quality, and reduce time-to-hire.

Date: Jun 20, 2019
Client: Maryland Non-Profit Organization
Category: Recruitment
Address: Baltimore, MD

What We Did

Career Image Solutions was engaged to overhaul the recruitment process and manage it comprehensively. The scope of the engagement included:

Sourcing Candidates: Utilizing various channels to attract a diverse pool of qualified candidates.
Job Postings: Creating and managing job advertisements across multiple platforms to maximize visibility.
Interviewing: Conduct initial screenings and structured interviews to ensure a high-quality shortlist of candidates.

Candidate Selection: Collaborating with hiring managers to select the most suitable candidates.

Strategic Approach

Needs Assessment: CIS began by conducting a thorough needs assessment to understand the specific requirements of each vacancy and the overall organizational culture.
Process Optimization: Streamlined the recruitment process to ensure a faster turnaround, including the implementation of an Applicant Tracking System (ATS) to manage candidate flow efficiently.
Proactive Sourcing: Leveraged a mix of traditional and innovative sourcing methods, including social media, job boards, industry networks, and recruitment fairs.
Enhanced Job Postings: Developed compelling job descriptions and postings that accurately reflected the roles and attracted suitable candidates.
Comprehensive Screening: Implemented a rigorous screening process, including detailed interviews and competency assessments.

Collaboration with Hiring Managers: Ensured continuous communication with hiring managers to align candidate selection with organizational needs and expectations.

Results

Within the first 60 days, Career Image Solutions achieved remarkable success.

- Reduction in Time-to-Fill: Successfully filled 90% of all vacancies within the first 60 days, significantly improving from the previous 65 days to 5 months.
- Increased Efficiency: Streamlined the recruitment process, leading to faster decision-making and onboarding.
- Quality of Hires: Enhanced the overall quality of hires by ensuring a thorough vetting process and better alignment with job requirements.
- Client Satisfaction: The non-profit reported high satisfaction with the improved recruitment process and the caliber of new hires.

Impact on the Non-Profit Organization

Operational Efficiency: With key roles filled more quickly, the organization experienced improved operational efficiency and was better equipped to deliver on its mission.
Reduced Vacancy Impact: Shorter vacancy periods reduced the strain on existing staff and allowed for smoother transitions and continuity of services.
Strategic Focus: The non-profit could focus more on strategic initiatives rather than being bogged down by recruitment challenges.

Conclusion

Career Image Solutions demonstrated the ability to transform a cumbersome recruitment process into a streamlined, efficient, and effective system. By becoming the strategic recruitment partner, CIS not only reduced the time-to-fill but also enhanced the quality of hires, thereby contributing significantly to the non-profit organization’s overall performance and success.